Meeting Minutes for 12th December 2011

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 12TH DECEMBER 2011 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY Mr J. Harding (chairman), Mr J. Whatley, Mrs R. Tree

APOLOGIES WERE RECEIVED FROM Mr E. Green, Mr S. Burns, Mr C. Tormey

MINUTES OF NOVEMBER MEETING were read, approved and signed.

MATTERS ARISING

1.      Roads. Oak Lane – work completed. Other problems to be monitored.

2.      Data Protection. Issues have been considered fully, and at this juncture no further action is thought to be required.

3.      Preaching/Pilgrim’s Cross. Mr Whatley to contact architects, Hook Mason.

4.      Clerk to make contact with other parish councils regarding joint meetings.

5.      Jubilee mugs. H.A.L.C. are unable to order mugs because of problems reclaiming V.A.T. Other websites to be looked at to compare prices.

PLANNING – none

CORRESPONDENCE

       I.          Safer Herefordshire – survey

     II.          Olympic Flame

    III.          2011 State of Herefordshire report

   IV.          Local Boundary Commission meeting

     V.          Community Resilience Co-ordinator scheme (Mr Harding and Mr Tormey)

   VI.          Community Technology grant

  VII.          Register of Electors

VIII.          Queen’s Diamond Jubilee Beacons

   IX.          Poster

     X.          Localism Act (H.A.L.C.) & Parish liaison – Mr Whatley

   XI.          H.A.L.C. – revised constitution/election expenses/protocol for transfer of services/Localism Bill/leaflets for fostering and Mobile Youth Led Opportunities

FINANCE  C.A. £2054.72    A.I.P.C.H.F. £7.63  P.C. £3.01

1)     Precept to be agreed next meeting when more councillors would be able to give input.

2)     Village Hall accounts. Mr Whatley proposed accounts be adopted. Mrs Tree seconded. All in favour.

3)     Receipt for Hall Hire for Parish Council meetings (£88.00)

4)     Clerk’s salary (3 months). £200.00 Mr Harding proposed this be paid, Mrs Tree seconded. All in favour. Cheques written separately. Clerk - £160.00. H.M.R.C. - £40.00.

5)     Form for fuel expenses was approved.

6)     Letter from Mr Whatley, treasurer of A.I.P.C.C.(Aston Ingham Parochial Church Council) requesting donation towards grass cutting costs. This was deferred to January’s meeting as Declaration of Interests meant there would not have been a quorum.

ANY OTHER MATTERS – none

DATE OF NEXT MEETING – Monday 9^th January 2012

MEETING CLOSED AT 9.05 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com