Meeting Minutes for 14th January 2013

These minutes have been provided as the legal copy of proceedings of the Aston Ingham Parish Council Meetings for the information of Parishioners of Aston Ingham Parish.

MINUTES OF ASTON INGHAM PARISH COUNCIL MEETING HELD ON MONDAY 14^TH JANUARY 2013 AT 7.30 P.M. IN THE VILLAGE HALL

ATTENDED BY Mr J. Harding (Chairman), Mr C. Tormey, Mr J. Whatley, Mr S. Burns, Mrs R. Tree

APOLOGIES WERE RECEIVED FROM  Mr E. Green

DISPENSATIONS

Letters had been received from all councillors requesting a dispensation to discuss and vote in the setting of the annual Precepts (2013/2014 and 2014/2015). Without these in place the council would become inquorate and it was in the interest of the Parish that these discussions should take place.

Mr Harding proposed, Mr Tormey seconded that all dispensations should be granted for the setting of the Precept for the next two years. All in favour.

This entitles Councillors Harding, Whatley, Tormey, Burns, Tree and Green to participate in discussion and voting in the setting of the annual Precept for 2013/2014 and2014/2015

MINUTES OF DECEMBER MEETING were read, approved and signed.

MATTERS ARISING

1.      30 m.p.h. speed limit not in place. Carol Saunders (Customer Insight Unit) has been in contact with Amey, but no satisfactory outcome has been reached. Clerk to contact Mr Bramer if no response, giving dates of correspondence and expressing the Council’s dissatisfaction.

2.      The work promised at Crews Hill has only been partially completed. Arrow signs on bend, triangular warning signs and additional road markings are outstanding. Clerk to contact Amey.

3.      Flooding. Response received from Mr Bramer, awaiting replies from other agencies. Tree has been removed from brook by bridge and brush has been cleared.

A meeting at Oxenhall was held looking into funding for managing the tributaries which feed the Leadon. This would offer professional advice, practically and with ecological factors, which might be helpful in preventing the Ell Brook from flooding in the future.

4.      Potholes to be reported on PC-IRIS. Lea Line, Beavans Hill, Stoney Road, Oaks Lane, Darks Lane, Gypsy Lane and Warren Lane.

5.      H.A.L.C. information to be looked at regarding speeds of HGV’s for next meeting.

6.      Preaching Cross. Some problems with printing of leaflets. Faculty decision is awaited.

PLANNING APPLICATION PROCESS

Notification had been received from Mr M. Willmont informing all Parish Councils that if they still wished to receive paper copies of plans a charge of £4.00 per application would be introduced from 1^st January 2013. For councils without Internet access in the meeting place, and where not all councillors use email this will cause problems, and there have been a lot of complaints to the Herefordshire Council. Mr Harding proposed we challenge this decision, Mrs Tree seconded. All in favour. Clerk to write to Mr Willmont giving the Parish Council’s views.

CORRESPONDENCE

       I.          Letter received from Mrs Bach regarding overgrown hedges from Aston Bank to Church House. Notice to be put in The Chimes reminding people of responsibilities of hedge maintenance. Clerk to acknowledge letter.

     II.          Letter from Bill Longmore, Police and Crime Commissioner

    III.          Roles and Responsibilities Course

   IV.          Local CouncilTax support scheme

     V.          Clerk/Council Direct

   VI.          Feedback – Your Community, Your Say. Complete results to be emailed to councillors

  VII.          Neighbourhood Planning

VIII.          Museum poster

   IX.          Clerk’s survey

     X.          Broadband information

FINANCE   C.A  £1853.15     A.I.P.C.H.F.  £107.63    P.C.   £6.19

1)     Annual Precept. After discussion Mr Burns proposed Precept be set at £2500.00. Mr Whatley seconded. All in favour.

2)     Invitation to meetings for setting of Herefordshire Council budget.

ANY OTHER MATTERS

      Village Hall representatives. Mr Burns and Mr Tormey had agreed that in the interests of continuity it would be better to attend a block of meetings rather than attend alternately. Mr Burns to represent Parish Council for first block.

      Parish Map to be put on agenda for February meeting.

DATE OF NEXT MEETING – Monday 11^th February

MEETING CLOSED AT 9.30 p.m.

The Aston Ingham Parish Council meeting is held in the committee room in the Village Hall on the second Monday of each month (excluding August, unless a special meeting needs to be called).

The meeting begins promptly at 7.30 p.m., and business is usually finished by 9.30 – 10.00 p.m.

Parishioners are welcome to attend the monthly meetings, and if they have any points of concern with respect to our parish to send a letter prior to the meeting to our clerk, Heather Hobbs, Brooklands Cottage, Aston Ingham, HR9 7LS, for discussion at the meeting. Alternatively, points may be raised during the allocated time for public submissions at the meeting.

For an online copy of the approved minutes please refer to www.aipcreports.blogspot.com